Countless businesses are learning that it takes a lot of time, effort and a significant part of the budget to manage and store physical paper documents. Once filed, the information on the documents is much harder to access, especially by employees in the field. In regards to Health, Safety and Environmental (HSE, EHS or HS&E) management, safety regulations, hazard management protocols, incident reporting requirements and other important information must be readily available to employees as part of an effective HS&E Management System. We live in a time where just about any piece of information one needs is at our fingertips thanks to the cloud and smart devices. Surprisingly many companies do not have the same access to business information. Here are three ways using just one part of the cloud, document storage, improves your HS&E management system.

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The Health Safety and Environmental (HSE or EHS) regulatory agencies set the tone for all safety standards and regulations within all organizations, including the Oil and Gas (O&G) industry. In Canada, the Canadian Centre for Occupational Health and Safety (CCOHS) documents acts and regulations for workplace safety. In the United States, the Occupational Safety and Health Administration (OSHA) works to set laws and regulations with which businesses must comply. Even though there is a moral, ethical and legal obligation to comply with EHS regulations there is a cost. With useful wearables for the Energy sector, O&G companies can benefit from this technology to address standards and regulations set by CCOHS and OSHA. With barrel prices dropping below $45 per barrel this week, wearable devices also address the need to save costs downtown and in the field while maintaining environmental, health and safety compliance.

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Kinder Morgan Canada is in the midst of a $6.8-billion CAD Trans Mountain pipeline expansion project through the Interior of British Columbia. The Trans Mountain Expansion Project intends to install a second pipeline of 1,150 kilometers (714.5 miles) in length which will double the capacity. As with all projects in Energy, Kinder Morgan must do its best to minimize environmental impact and protect water sources, often at a significant cost. But with crude oil prices in the low $40’s USD per barrel, Energy businesses are under pressure to save money wherever they can. No one wants companies in our industry to have to face a choice between operating safely with minimal environmental impact or operating profitably. Let’s explore how Kinder Morgan, and other Energy companies, can implement new Environmental, Health and Safety (EHS or HSE) software that can lower EHS related operating costs and the impact of EHS incidents during projects like the Trans Mountain Expansion Project.

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Environmental, Health and Safety (EHS or HSE) managers have a lot of responsibilities to their companies. For example, they must help workers mitigate risks and arrange safety plans. And one of his or her primary goals is to make and keep a business compliant with government and regulatory standards. Many companies still manage some or all of these process on paper. Previous to cloud technology, if you wanted to go digital, businesses would have to invest in IT infrastructure to organize HSE data on servers and computers. But today, with advanced cloud technology that is readily available to any size business, EHS managers can access safety regulations, protocols for preventative measures, and checklists for corrective procedures anywhere from a mobile device. This reduces the amount of time needed to address noncompliant work procedures and lowers the cost needed to print paperwork and support an extensive IT infrastructure. The cloud can be used by EHS Managers looking to reduce paper waste, lower the cost of IT support, and to expedite implementation of corrective and preventative measures in the workplace.

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Plains All American Pipeline, a midstream oil company, has been indicted by a Santa Barbara County (California) grand jury on 46 criminal charges in connection to the May 2015 oil spill near Refugio State Beach. According to USA TODAY’S Roger Yu, this pipeline, Line 901, ruptured on May 19, 2015, spilling more than 100,000 gallons over 11 miles of Refugio State Beach near Santa Barbara, California.

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Royal Dutch Shell's Brutus platform sprung a leak on May 12, 2016 that almost went unnoticed until a helicopter spotted it. Around 2,000 barrels, or nearly 84,000 gallons of oil was released from an underwater oil well near Port Fourchon, Louisiana. Shell officials moved quickly to isolate the leak and shut down production from the Brutus platform. This resulted in the oil slick being isolated off the shoreline so no fisheries should be affected. According to Reuters, the sheen most “likely came from a release of oil from subsea infrastructure, though it is still determining the exact cause of the release.” There is a silver lining to this story. Shell handled the situation well and not only stopped the leak, it prevented injury to its workers.

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Environmental, health and safety (EHS/HSE) managers truly have a unique job where the entire company relies on them to assure that the business is running safely for all employees. This means making sure employees are safe in the workplace, healthy enough to complete the job, and minimizing the effects on the environment they are working in. Many businesses are still using paper to document hazard assessment and incident management protocols. There are better ways to manage EHS tasks which will not only reduce the environmental impact of paper processes but also lead to better outcomes at reduced operational costs. Below are three reasons why HSE officers must end their relationship with paper processes.

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Here at Hitachi Solutions, we’re invested in supporting Environmental, Health and Safety (EHS/HSE) managers from multiple industries with our business process management solutions. EHS managers and other worksite managers have a lot on their plate when trying to assure employees are following Occupational Safety & Health Administration (OSHA) standards. Our solutions, like WorksBase, help support managers by providing the structure needed to organize HSE regulations. So, in order to support HSE managers in their goal of preventing illnesses and workplace injuries, we’ve compiled a list of OSHA’s top ten most frequently cited violations

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Paper documents can be properly filed and kept safely in a storage room, but those documents are much harder to access when employees are working remotely. In this day and age, we rely heavily on the ability to access documents quickly with the aid of technology. In regards to Health, Safety and Environmental (HSE or EHS) management, safety regulations, hazard management protocols and incident reporting requirements etc. must be readily available to employees as part of an effective HSE Management system.  Here are three reasons why using a cloud document management solution is essential for proper Health, Safety and Environmental management in today’s business environment.

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There are numerous ways a business interacts with Health, Safety and Environmental (HSE, also commonly referred to as EHS) management in the workplace. From training new employees on workplace safety to implementing updated safety standards from regulatory administrations, like OSHA, EPA or the CCOHS, a business must maintain compliancy in order to manage risks during audits or in case an incident occurs. An effective HSE Management System will ensure that your employees are following protocols and procedures required by regulatory administrations. Here are three HSE Management tips that will help keep your business compliant and decrease your risk.

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